Top 5 AI Document Management Tools

Document management has become easier since the arrival of artificial intelligence (AI) tools. These tools are great at extracting and analyzing data, and can generate answers from your documents. A study in the Journal of Information Technology, confirms that AI technology has significantly improved efficiency and accuracy in document management in many industries.

In this post, we’ll explore the top 5 generative AI tools for document management, highlighting their features, pricing, and who they are best for:

• Features

• Pricing

• Target users

• Comparison table

So, if you're looking to improve your document management and boost productivity, let’s explore the best tools out there!

1. AskDocs

AskDocs uses a document-specific AI model that is designed to extract and analyze data from PDFs and scanned documents. One of the stand-out features is the ability to chat with an AI document assistant, ask questions and get precise answers based on the documents you upload. The dashboard is easy to use, and lets you view documents on one side and chat with the AI assistant on the other, making it easy to cross-reference information. If you want to learn more about how to use this feature, check out this guide on how to search for information in a PDF file fast with AskDocs.

Features:

• Document-Specific AI, tailor-built for analyzing and extracting data from documents

• Chat with an AI assistant to get precise and relevant answers from your documents

• Integrated Interface with your document and an AI chat panel 

Pricing:

• Free Plan: Limited to 2 PDF files

• Pro Plan: $9/month

Learn more about AskDocs pricing plans.

Who is it for?

• Students

• Researchers

• Business owners

• Professionals handling legal, compliance, or extensive documentation

Tip: Learn how to search information in PDF files with AskDocs in this guide.

2. ChatGPT

ChatGPT can generate human-like text and is capable of handling a wide range of conversational topics. Its main advantage is the broad knowledge base that it draws from various internet sources when answering your questions. A survey by Pew Research Center found that 39% of office workers use AI tools mainly for writing and content generation.This makes ChatGPT an excellent choice for generating ideas and writing outlines.

Features:

• Generates human-like text conversations

• Scans various internet sources for information

• Simple chat interface 

Pricing:

• Free Plan: Basic functionality

• Plus Plan: $20/month

Who is it for?

• Freelancers

• Office workers

• Business owners

Learn more: ChatGPT vs AskDocs - Which AI generative tool should you use?

3. Microsoft Azure Form Recognizer

Designed to read and extract data from your documents, Microsoft Azure Form Recognizer supports various documents like invoices, presentations, and receipts. Its integration with other Azure services makes it ideal for enterprises looking for scalable document management solutions.

Features:

• Built with generative AI technology to extract text, key-value pairs, and tables from your documents

• Integration with other Microsoft Azure services

Pricing:

• Pay-As-You-Go: Based on the number of pages processed

• Enterprise Plan: Custom pricing

Who is it for?

• Businesses

• Developers

• Enterprises needing scalable AI solutions

  
  

4. Adobe Firefly

Adobe Firefly integrates with Adobe Document Cloud, making it perfect for content creators and designers who want to generate images from text and manage their documents effectively within Adobe Cloud.

Features:

• Analyses documents to extract insights and patterns

• Integration with Adobe Document Cloud and Adobe Creative Suite

• Allows for custom workflows and document processes

Pricing:

• Included with Adobe Document Cloud: Subscription pricing varies

• Free trial available

Who is it for?

• Creative professionals

• Businesses using Adobe's suite

  
  

5. Notion AI

Notion AI is an all-in-one workspace offering assistance in creating, managing, and organizing documents. It's perfect for team collaboration and remote work setups.

Features:

• Generates summaries of lengthy documents

• Integrates with project management tools for seamless workflows

Pricing:

• Personal Pro: $5/month

• Team Plan: $10/user/month

Who is it for?

• Freelancers

• Remote teams

Comparison table:

Conclusion

Choosing an AI tool depends on your specific needs and budget. Whether you're a freelancer, remote worker, or business owner, explore these AI tools to find the perfect fit for your work tasks and boost your productivity.