9 Powerful Prompts to Get the Best AI Summaries with AskDocs

Are you spending too much time going through piles of documents or meeting notes to find actionable points? In 2024 professionals spent up to 30% of their time searching for information in documents. Imagine cutting that time in half. With tools like AskDocs AI, you can save hours by summarizing complex content in seconds.

In this post, I’ll show you examples of prompts to get the best summaries and key points  from your docs - saving you hours of tedious work.

Why Use AI-Generated Summaries?

Let’s imagine you’re a business admin with a daily workload of reading meeting notes, reports, presentations, emails and more. AI-based summarizers like AskDocs AI can help you make information more manageable.

Here are some of the benefits of AI Summarizers:

• Quick Key Point Extraction: Save time by instantly extracting main points and ideas from any document. 

• Content Repurposing: Turn key points into content for emails, reports, or presentations.

• Boost Productivity: Focus your time on higher-priority tasks instead of manual reading.

Who will benefit the most from AI Summarizers?

Did you know that 77% of professionals think AI will significantly impact their careers? This shows just how much people are counting on AI to save time in the workplace (Source: Thomson Reuters, 2024)

Examples of professionals who will enjoy using AI summarization tools:

• Business Admins: AI summarizers can help you condense meeting notes into actionable summaries and share them with the team via email.

• HR Managers: Extract recurring issues from employee surveys and reports and use them to improve team collaboration or address common employee concerns.

• Marketers: Pull key data points from your ad campaigns (eg: engagement rates, click rates) and benchmark them against competitors.

• Financial Analysts: Summarize financial documents and extract important numbers (eg: net profit, or expenses) to make faster decisions.

AI tools can help anyone save time, not just these professions. You need to try it for yourself and see how it can help you simplify workflows. 

How Do You Generate a Document Summary with AskDocs AI?

It’s simple. Go to AskDocs.com. Here you have two options:

1. Use the TLDR Free Summary Tool:
   Copy and paste any article or PDF URL link, and the tool will automatically extract the key points for you. You can check out this blog post to see it in action.

2. Use the AskDocs AI Chat Tool:
   Upload a document and start chatting with the AI assistant on a panel next to your document. Here, you can write a question or give an instruction to ask for stats, information, or a summary from your document. The tool will generate the summary in the chat panel. This option gives you more freedom to ask questions and get better answers tailored to your exact needs.

9 Easy Prompts to Summarize Articles in AskDocs AI

The AskDocs AI chat tool is very versatile. You can ask any question to extract insights from your documents, but here are 8 easy-to-use prompts that will ensure you get the right summary tailored to your needs:

Example 1: Simplify Complex Content
Prompt: “Summarize this article using simple language and format it in bullet points so it’s easy to read.”
Use Case: Breaking down dense reports or long papers with difficult-to-read jargon into easy-to-read summaries.

Example 2: Extract Actionable Points for Each Member
Prompt: “What are the key takeaways from this document for each member of my team?”
Use Case: Highlighting action items from meeting notes or client presentations with specific task owners.

Example 3: Generate Email-Ready Summaries
Prompt: “Summarize this presentation as an email to stakeholders/department head.”
Use Case: Turning presentation slides into email updates for your boss or team.

Example 4: Generate Pros and Cons from an Article
Prompt: “What are the pros and cons of the strategy discussed in this article?”
Use Case: Assessing business strategies or case studies without needing a full read-through.

Example 5: Summarize Project Deadlines and Tasks
Prompt: “List the action items and deadlines for this project.”
Use Case: Extracting task lists from meeting notes or project plans.

Example 6: Create a One-Minute Summary
Prompt: “Summarize this document so I can read it in less than a minute.”
Use Case: Speed-reading presentations or reports before a meeting.

Example 7: Extract Data from Specific Sections of Your Document
Prompt: “What are the key statistics and insights mentioned in [eg: Chapter 2: Financial Performance] of this document?”
Use Case: Writing performance reports or financial summaries.

Example 8: Personalize Summaries for Different Teams
Prompt: “Rewrite this summary to focus on [marketing/sales/finance] insights.”
Use Case: Tailoring summaries to specific departments or audiences.

Example 9: Summarize Specific Key Points

Prompt: Summarize this [Coffee Market Study 2024] report into a few key points, highlighting the main trends, market size, and consumer behavior.”

Use Case: Finding specific data from a report to be used in a meeting or presentation.

These sample prompts will help you get started and make the most out of AskDocs AI’s summarization capabilities. Try them out to efficiently extract the information you need, whether it’s for team meetings, reports, or presentations.

Tips for Writing Effective Prompts

1. Be specific with your instructions: When using these prompts, always consider including detailed instructions like “highlight key statistics” or “summarize only the actionable points.” This ensures the AI produces the most relevant summary based on your exact needs.

2. Request different formats: If you need the information in a specific format (e.g., bullet points, tables, or emails), make sure to specify that in your prompt.

3. Follow up: Don’t hesitate to ask follow-up questions to refine your summary further. AskDocs AI is interactive, allowing for more personalized responses.

How AskDocs AI Makes Summarization Smarter

Wondering what sets AskDocs AI apart from a generic AI summary tool? Here are three main differences:

1. Context-Aware Summarization: AskDocs AI generates summaries tailored to your document type and exact questions. So the answers are more personalized and relevant.

2. Interactive Chat Interface: Instead of giving you one standard summary, you can refine the summary by chatting with the AI assistant and asking follow-up questions for better results.

3. OCR Support: AskDocs can summarize scanned PDFs, contracts, or handwritten notes with ease.

Frequently Asked Questions (FAQs) about AI Summarizers

FAQ 1: What are AI summarizers?
AI summarizers are tools that use generative technology to automatically condense information from long articles, reports, or documents into easy-to-read summaries by picking out the main points.

FAQ 2: Can AI summarizers handle complex documents?
Yes, advanced AI summarizers like AskDocs AI can handle complex documents, such as reports and research papers, and even offer premium features like OCR files. They break down hard-to-read content and create summaries that are easy to understand in seconds.

Conclusion

With the right AI summarization tool and a clear prompt, you can save hours of work every day. Try the sample prompts we shared in this post to start generating summaries quickly and efficiently.

Ready to cut down on your workload? Upload your first document to AskDocs AI and save valuable time!